Rules For Our Seniors Section
(Revised 01-02-2008)
The Seniors Section of Spalding Golf Club exists by permission of the Committee of Spalding Golf Club under Rule 32 of the Club Rules. The regulation is known as Regulation 1/98 and is shown as Schedule 1 of these rules.
The purpose of the Seniors Section is to provide organised golf for senior members of the club.
The members of the Seniors Section must always abide by the rules of Spalding Golf Club and also apply the best standards of course etiquette.
These rules are adopted by the members in accordance with the paragraph "SENIORS' SECTION RULES" of Schedule 1 of these rules.
A Copy of these Rules, for the members to read, will be available in a folder with the Minutes of Committee Meetings at the Seniors Section Notice Board.
1. Membership
- A. Regulated by the paragraph "SENIORS' SECTION MEMBERSHIP" contained in Schedule 1 of these rules.
- B. The appropriate subscription is determined by the members at Annual General Meeting. The current member's subscription is shown in Schedule 2 of these rules.
2. Managment
- A. By decisions of members at Annual General, and other General Meetings.
- B. By a Committee and Captain elected by members at the Annual General Meeting.
3. Meetings
- A. Annual General Meeting
- I. Will be held during November each year.
- II. Notice is served on members by publishing it on the 'Seniors Section Notice Board' 28 days before the meeting. Notice must state the date, time and location of the meeting together with details of how members are to make formal proposals for consideration at the meeting. Formal proposals must be in the hands of the Secretary 14 days before the AGM. Either the Proposer or Seconder must be present at the Annual General Meeting to present the proposition.
- III. Only items that are required by these rules and other formal proposals are to be considered at the meeting.
- IV. The current Captain, or his Deputy, will be Chairman of the Meeting until after the election of new Captain and Committee Members when the new Captain will become Chairman.
- V. Voting Entitlement.
- a. Where a ballot is required for the election of Committee Members, ballot papers will be available after the golf played in the morning and before the lunch. Votes may be cast on the ballot paper at this time for inclusion in the count to take place during the AGM. If there is an equality of votes for a vacant place on the Committee a further ballot by show of hands will be taken involving only those candidates who recorded the equality. If the second ballot produces equality the incoming Captain will decide by an additional casting vote.
- b. On all other proposals, all members present in person are entitled to vote.
- c. All proposals are to be voted on by a show of hands unless the Chairman requires a ballot.
- d. In all cases a resolution is adopted by simple majority of votes cast.
- VII. Matters to be decided at AGM
- e. Confirmation that the Vice Captain will become Captain forthwith .
- f. Election of Vice Captain for the position of Captain in the following Year.
- g. Election of Committee Members.
- h. A Financial report (Audited by a person, selected by the Seniors Section Committee, who is not a member of the Committee) showing summarised Income & Expenditure and a Balance Sheet showing Assets & Liabilities.
- i. Proposals notified in accordance with these rules.
- j. General debate on a proposal made at the AGM may be allowed by the Chairman and a show of hands may be allowed but such a vote cannot be considered as a resolution.
- k. The New Captain will address the meeting.
- B. Extraordinary General Meeting
- I. Called by the Committee when they consider it necessary.
- II. Fourteen days notice to be given.
- III. The notice is to show the date, time and location of the meeting and also the resolution which is to be considered.
- IV. If fifteen members request a Special General Meeting, the Committee must comply with their request. The Committee, being mindful of its obligations, will require that a resolution that interferes with the current management structure must contain an alternative structure for continuation of the Seniors Section.
4. Committee
A. Seven members including:
- I. Captain.
- II. Vice Captain.
- III. Secretary.
- IV. Treasurer.
- V. Competitions Secretary.
- VI. Ordinary Members.
- VII. The positions of Secretary and Treasurer may be combined.
B. Terms Of Office
- I. Captain - One year from after the election of Committee Members at the Annual General Meeting
- II. Vice Captain - One year from the end of the Annual General Meeting after which he will serve the following year as Captain.
- III. Secretary - Normally for a term of Three Years from the end of the Annual General Meeting.
- IV. Treasurer - Normally for a term of Three Years from the end of the Annual General Meeting.
- V. Competitions Secretary - Normally for a term of Three Years from the end of the Annual General Meeting.
- VI. Ordinary Members - Normally for a term of Three Years from the end of the Annual General Meeting.
- VII. To ensure that new members will be elected to the Committee each year the Captain and the longest serving ordinary member will retire at each Annual General Meeting and will not be eligible for re-election for two years. Other Committee members will continue in office.
- VIII. New Members will be guaranteed a term of Three Years as a Committee member.
- IX. Should the longest serving ordinary member not have served for three years there will be no ordinary member retiring.
- X. Should there be insufficient nominations for ordinary membership the two year restriction, mentioned above, in respect of the Captain and retiring ordinary member, will be removed for that year .
- XI. Decisions made by previous committees are not binding upon the newly elected committee except for the timetable for matches and competitions that are by necessity arranged before the 1st December in each year.
- XII. Honorariums may be paid to some Committee Members, the amount to be determined by Annual General Meeting.
C. Resposibilities
All matters of management of section affairs and the organisation of golf. The Committee will be mindful that they should allow the Captain reasonable latitude in making decisions during his year of office. The expenditure of Senior Section funds is the responsibility of the Committee who may authorise a Committee Member to make payments that they have specified.
The Captain will select all teams
When it is necessary for a decision to be made between Committee Meetings the Captain will make such decisions himself, or after consulting with other members of the Committee. These decisions will have the same affect as if they had been made by the Committee. At the next Committee Meeting such decisions will be either confirmed or modified.
To act as Captain in the absence of the elected Captain and succeed as Captain should he not complete his term of office. This will not affect his automatic promotion to Captain at the AGM.
- I. Held as frequently as the Committee shall determine.
- II. A minimum of four members will constitute a quorum.
- III. The Captain will act as chairman and in his absence the Vice Captain will act.
- IV. In the absence of both the Captain and Vice Captain the members presentwill elect a Chairman.
- V. All votes on a resolution will be by show of hands and where there is an equality of votes the Captain, if present, will have a second and casting vote.
- VI. Minutes of the meetings will be held and a copy will be displayed near the'Seniors Notice Board' for the members to read.
In the event of a member not fulfilling his term as a member of the Committee, the Committee may:
- I. Continue with the remaining members.
- II. Co-opt a Section Member as a Committee Member.
- III. Take such action as they deem necessary.
All members of the team selected to represent the Spalding Seniors will wear the official club colours as specified in Schedule 2.
All players in away matches will pay a fee as specified in Schedule 2 of these rules.
5. Competitions
In accordance with the paragraph "Seniors Sections Competitions" the competitions listed in Schedule 2 of these rules, will be played. The first tee will be reserved to the Seniors Section as stated.
6. Matches
In accordance with the paragraph "Seniors Sections Matches & Open Days" the Club Committee have agreed to us arranging matches, on the Spalding course, against other golf clubs. These matches are listed in Schedule 2 of these rules. The first tee will be reserved for us as appropriate.
The Club Committee have agreed to allow us to play these matches from the white tees. The Seniors Committee will decide which tees to use.
7. Open Day
In accordance with the paragraph "Seniors Sections Matches & Open Days" the Club Committee have agreed to us arranging an Open Day. The first tee will be reserved for us for a period to be agreed with the Club's Competition Secretary. The Committee will decide on the format of this competition.
8. Seniors' Days'
There is no provision for reserving tees on Seniors Days when competitions are not being played. However the practice of members of the Seniors Section playing early on Tuesday mornings has been followed for a number of years and bearing this in mind the rules shown in Schedule 2 will be followed.
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